Moving or deleting a project

Moving or deleting a project

Both are on the project's row in the Projects list, in its menu. If you do not see them, you do not have the rights. These options are hidden rather than greyed.

Moving a project to another workspace

  1. Open the project's menu.
  2. Choose to move it.
  3. Pick the destination workspace.
  4. Confirm.

You can only move a project to a workspace in your current organization.

What moving changes

The confirmation lists these:

  • Existing links stop working. Bookmarks and links in emails or tickets no longer reach the project.
  • People may lose access. Access granted through the old workspace does not follow the project. Anyone who needs it must be a member of the new workspace, or of the project itself.
  • Linked reports stop working. Reports referencing the project no longer resolve.

None of this loses data. The project and its observations stay intact. Only the routes to it change.

Check who has access afterwards, since that is the consequence people notice last. See Inviting people and setting their roles.

Deleting a project

From the same menu, with a confirmation.

Deleting is permanent. The project, its observations, images, files and reports all go. There is no recycle bin.

Reports you have already downloaded are unaffected. Those are files on your own machine.

If you are clearing a workspace to delete it, consider moving anything worth keeping first.

Which roles can do what

Move Delete
Project Viewer, Workspace Viewer · ·
Project Editor and above

Both count as Editor capabilities. See Understanding roles and permissions, which covers why "Editor" reaches further than the name suggests.

Why can't I move or delete?

What you see What it means
Neither option in the menu You have view-only access to this project.
The destination workspace is not listed It is in a different organization. Moves stay within one organization.
The move failed after I confirmed You may lack rights in the destination workspace.
The project vanished after a colleague moved it It was moved, not deleted. Check the other workspaces.

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